Doctopus + Goobric: A Match Made In Heaven



I love Google Apps for Education.  However, managing workflow can be an absolute nightmare.  With students sharing new Documents and not naming them correctly or consistently finding work can be very difficult.

But what if there was a system that easily shares Documents with students, gave you an overview of the class, and stored data effectively?

Enter Doctopus and Goobric.



No not friends of Spongebob and Squidward!    Doctopus and Goobric may sound like they eat at the Krusty Krab but they’re google scripts teachers should learn to love.

Before you get started make sure you are using Chrome. create a Doctopus folder which contains

  • A spreadsheet with the names + gmail addresses of your class (you can export from your contacts) in two separate columns. You can create a 3rd column which groups students. If you want the kids to be in the same group, assign them same letter in this column. You might not want to share to all the kids in the class in which case just write exempted in the group column.
  • The document/s you wish to share
  • A folder for all the student docs you’ll be creating
  • A rubric in spreadsheet form (optional)

Right let’s party!

To access Google Scripts create a Spreadsheet from Google Drive and go to the Tools >Script Gallery.
The script I would suggest you try with an assignment is Doctopus by Andrew Stillman.  Check out this interview in which he explains why he created the Doctopus Google Script.

First develop an assignment to pass out to students.  As an example, this could be a writing prompt or an “essential question” students have to answer in a Project-Based Learning (PBL) lesson.  Then, with the project direction, create at least one Google Doc to distribute to students.  After your assignment is ready to be distributed, create a Google Spreadsheet with student names, gmail addresses, and group names (if applicable).  When the spreadsheet is completed, go to Tools > Script Gallery and search for Doctopus.  Then, install it onto the spreadsheet.

Once Doctopus is installed on the Google Spreadsheet, the spreadsheet will have a Doctopus label listed in the menu–as displayed in the image below.



After that, Doctopus just walks teachers through the sharing process, which is pretty straightforward.  Just click the newly installed Doctopus menu item.  Then, there are four main steps to complete.

STEP 1: Set up Sharing Basics:
STEP 2: Choose the Documents to Copy and Distribute:
doctopus3STEP 3: Choose Destination:
STEP 4: Copy and Share Documents:

Doctopus Walkthrough Video



Goobric is an rubric extension for Doctopus.  You have to download Goobric from the Chrome Web Store–as circles here in a Google Chrome Browser:
chrome store

Once in the Chrome Web Store, search for Goobric and download the extension to your Google Chrome browser.  When available for use, Goobric’s eye will display within the web adress bar.

Goobric Walkthrough Video

The following video from Jay Atwood is extremely informative and a great resource for Goobric.  It is a little on the quiet side but worth putting in headphones to hear: